PRIVACY POLICY
V.I.P WEDDING FILMS
PRIVACY POLICY
Last Updated: September 2026
At V.I.P Wedding Films, we respect your privacy and are committed to protecting your personal information.
This Privacy Policy explains what information we collect, why we collect it, how we use it and how we protect it when you contact us or use our website.
We want to keep this as simple and straightforward as possible, so you understand exactly what happens to your information.
1. WHO WE ARE
V.I.P Wedding Films
1 Strathdoon Place
Doonfoot
Ayr
KA7 4PB
Telephone: 07513 175765
Email: vipweddingfilms@gmail.com
V.I.P Wedding Films is responsible for the personal information we collect and use.
2. INFORMATION WE COLLECT
Depending on how you contact us or use our services, we may collect information such as:
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Your name
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Address
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Telephone number
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Email address
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Wedding date
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Wedding venue
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Details about your wedding
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Your filming requirements
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Booking and payment information
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Communications between you and V.I.P Wedding Films
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Information submitted through our website enquiry forms
We only collect information that is reasonably necessary for providing our services, communicating with you and running our business.
3. HOW WE USE YOUR INFORMATION
We may use your personal information to:
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Respond to your enquiries
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Provide quotations
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Manage your wedding booking
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Process payments
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Communicate with you about your wedding
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Provide your wedding film and agreed services
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Coordinate with other wedding suppliers where necessary
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Deal with questions or complaints
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Maintain our business records
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Improve our services and website
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Meet our legal, accounting and tax responsibilities
We will only use your information for purposes that are appropriate and connected with the reason it was collected.
4. WHY WE ARE ALLOWED TO USE YOUR INFORMATION
Data protection law requires us to have a lawful reason for using your personal information.
Depending on the circumstances, we may use your information because:
Contract
We need certain information to provide the wedding services you have booked and manage our agreement with you.
Legitimate Interests
We may use information where it is reasonably necessary to operate and improve our business, communicate with existing customers and provide our services.
Legal Obligations
We may need to keep or use certain information to meet legal, accounting, tax or other regulatory requirements.
Consent
Where we ask for your permission to use your information for a particular purpose, you can withdraw that permission at any time.
5. MARKETING
We may occasionally contact existing customers about V.I.P Wedding Films news, services or offers.
Where your consent is required, we will ask for it before sending marketing communications.
You can ask us to stop sending marketing communications at any time by contacting:
You can also unsubscribe from marketing emails using the unsubscribe option provided in the email.
We will not sell or rent your personal information to marketing companies.
6. WEDDING FILMS, PHOTOGRAPHS & PROMOTIONAL USE
As a wedding videography company, we create and hold photographs, video footage and finished wedding films.
We may wish to use selected footage, photographs or still images from your wedding for:
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Our website
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Social media
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Advertising
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Wedding exhibitions
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Showreels
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Promotional material
Any use of your wedding footage will be handled in accordance with our Terms & Conditions.
If you do not want your wedding footage or images used for promotional purposes, please let us know in writing.
We will record your preference and respect your request.
7. WHO WE MAY SHARE YOUR INFORMATION WITH
We do not sell, rent or trade your personal information.
Where necessary to provide our services, we may share relevant information with:
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Photographers working with us on your wedding
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Wedding venues
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Wedding planners or coordinators
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Other suppliers involved in your wedding
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Payment providers
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Website, email or cloud-storage providers
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Professional advisers
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HMRC or other authorities where we are legally required to do so
We will only share information that is reasonably necessary for the relevant purpose.
8. HOW WE PROTECT YOUR INFORMATION
We take reasonable steps to protect your personal information against:
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Unauthorised access
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Loss
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Misuse
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Alteration
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Unauthorised disclosure
We use appropriate physical, electronic and organisational measures to help protect the information we hold.
However, no method of storing or transmitting information electronically can be guaranteed to be completely secure.
9. HOW LONG WE KEEP YOUR INFORMATION
We only keep personal information for as long as we reasonably need it.
The length of time will depend on why the information was collected.
For example, information relating to your wedding booking may need to be retained after your wedding for accounting, legal, contractual and customer-service purposes.
Wedding films and associated footage may be retained for longer periods as they form part of the service we provide and may be required for future access, backup or production purposes.
When information is no longer required, we will take reasonable steps to securely delete or dispose of it.
10. COOKIES
Our website may use cookies.
Cookies are small files stored on your device which help websites operate correctly and understand how visitors use them.
We may use cookies for purposes such as:
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Website functionality
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Website performance
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Understanding how visitors use our website
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Analytics
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Improving our website
Some cookies may be provided by third-party services used on our website.
Where required, we will ask for your consent before using non-essential cookies.
You can also control or disable cookies through your web browser settings.
Please be aware that disabling certain cookies may affect how some parts of our website operate.
11. LINKS TO OTHER WEBSITES
Our website may contain links to other websites, including wedding venues, suppliers and social-media platforms.
Once you leave our website, we are not responsible for the privacy practices, security or content of those websites.
We recommend that you read the privacy policy of any website you visit.
12. YOUR DATA PROTECTION RIGHTS
Depending on the circumstances, you have rights under data protection law.
These may include the right to:
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Ask for a copy of the personal information we hold about you
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Ask us to correct inaccurate or incomplete information
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Ask us to delete your personal information where there is no good reason for us to continue using it
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Ask us to restrict how we use your information in certain circumstances
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Object to certain uses of your information
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Object to direct marketing
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Withdraw consent where we are relying on your consent
These rights are subject to certain legal conditions and exceptions.
If you would like to exercise any of these rights, please contact us.
13. REQUESTING YOUR PERSONAL INFORMATION
If you would like to ask us what personal information we hold about you, or would like to exercise any of your data protection rights, please contact:
V.I.P Wedding Films
1 Strathdoon Place
Doonfoot
Ayr
KA7 4PB
Telephone: 07513 175765
Email: vipweddingfilms@gmail.com
We will deal with your request in accordance with applicable data protection law.
14. COMPLAINTS
We hope you will always be happy with the way we handle your personal information.
If you have any concerns, please contact us first and give us the opportunity to resolve the matter.
You can contact us at:
If you remain unhappy with how we have handled your personal information, you have the right to complain to the Information Commissioner's Office (ICO).
The ICO is the UK's independent regulator for data protection.
You can find information about making a complaint on the ICO website.
15. CHANGES TO THIS PRIVACY POLICY
We may update this Privacy Policy from time to time to reflect changes to our business, website, services or legal requirements.
The latest version will always be available on our website.
Last Updated: September 2026
V.I.P WEDDING FILMS
1 Strathdoon Place
Doonfoot
Ayr
KA7 4PB