Terms & Conditions
Below are our Terms & Conditions.
You will receive a copy of this to be e-signed along with your deposit invoice, once you have booked our services.
Please read through this contract thoroughly
Wedding Date: ………………………………
Videography Company: V.I.P Wedding Films
We are a team of highly experienced and professional Videographers that will capture your Wedding or Celebration to the highest of standards.
2.1. Total cost of wedding package
2.2. Retainer: A retainer(deposit) of £250 to be paid at the time of booking for videography only services and
£400.00 for videography & photography services (£200.00 for each service)
2.3. We accept BAC Transfer or Credit/Debit Card Payments. - Sorry we do not accept Paypal.
If you have booked the Video & Photo Packages, then you must contact the Photographer directly yourself and he will send you through a separate contract and invoice for their photography services.
The videographer exclusively reserves the time and date agreed for the client.
2.4.The retainer fee is non-refundable. Remaining balance is due 10 weeks before the original date of wedding.
The package includes Videography of wedding package as chosen by the client and listed on client invoice.
3.1. Style: The wedding will be filmed in the style as seen by the clients from samples shown prior to booking.
3.2. Restrictions: The videographer will shoot technically and artistically crafted footage, but the videographer cannot be held responsible for bad weather, poor lighting at venues or lack of co-operation from, or restrictions imposed by, all or relevant authorities, e.g. Church or Registry officials or any other party present on the day.
4. Copyright & Usage:
This contract constitutes an order for videography services. It is understood that all proofs, digital images, and samples remain the property of the videographer and they may be used for advertising, display or any purpose thought proper by the Videographer. The client will be able to purchase more USB's from the videographer if required at an extra cost, however the USB's videos may not be used (without prior permission from the videographer) for commercial use.
4.1 Raw footage remains the sole property of V.I.P Wedding Films and is not available to clients.
5.1. Liability: Although all care will be taken with the footage shot at the event, the videographer limits any liability for loss, damage or failure to deliver any footage, for any reason, to the return of all fees paid.
5.2. Change of event date: In the case of a change in date of event, the videographer may allow the booking to be moved to the new date if this date is free in their diary and at their sole discretion.
5.3. Acts of God: The videographer will not be held liable in the event of fire, strike, casualty, act of God, or other cause beyond the control of the videographer.
If due to illness, then the videographer shall refund all payments to the client, but shall have no further liability with respect to the agreement.
5.4. Inclement weather: The videographer will not be held liable in the event of environmental conditions beyond their control and reserves the right to decline videography outdoors in inclement weather.
5.5. Inherent defects: The videographer is not liable for damages, including but not limited to, delay or omission arising from inherent equipment defects or fault, or other causes beyond their control. Liability in any event is limited to the refund of all videography fees paid.
5.6. Extenuating circumstances: In the event that the videographer is unable to attend the wedding the videographer in such circumstances will assist in finding a replacement videographer, but if one cannot be found then and only then will a full refund of all money paid by the client to the videographer be made, nor can the videographer be held liable in any way for the actions of, or quality of the work by the replacement videographer.
5.7. Once any monies or full balance is paid, it is non-refundable, whether the contract has been signed or not. This is especially the case for weddings that are cancelled.
This is to cover non-refundable deposit, cancellation fee, VAT & Tax already paid, admin charges and loss of earnings.
Cancellation must be in writing.
Please note that if your wedding is cancelled 6 months or less before the wedding, then we require a cancellation fee of 250.00 on cancellation. This fee covers loss of earnings for the day in question along with tax paid and admin fees.
6. Charges for any entertainment planned for during the meal:
Filming of any requested entertainment within this period will incur an additional charge to cover the extra filming and editing time. This must be made known to us before the day of your wedding.
7. Travelling Expenses:
Travelling expenses are included in the packages prices, but if we have to travel out with
100 miles (round trip) then a rate of 55p per mile will be charged there after.
8. Damage of Equipment:
In the event any of the videographer(s) equipment being damaged or destroyed, either accidentally or unintentionally, by the client, guests or employees of the client, the client is fully responsible for the equipment’s replacement at current market prices.
The videographer(s) would very much appreciate a hot meal on the day - a bar meal or similar is adequate.
All communications must be sent to V.I.P Wedding Films in accordance with this contract to:
V.I.P Wedding Films
TEL: 07513 175765 or 07931578100
Address to send signed contract to
We also send you a copy through email which can be e-signed.
1 Strathdoon Place